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Home > About > Notice: Amendment to Branch Rules

Notice: Amendment to Branch Rules

Schedule B
IEUA-QNT
AMENDMENTS TO BRANCH RULES


Branch returning officer

That the Rules be amended by replacing existing wording and inserting a new Rule 10.3 as follows: 

10.3   A Branch Returning Officer shall be appointed.

“Branch Returning Officer" means either:

(a) the person appointed by the Australian Electoral Commission to conduct on election under these rules;

or

(b) where the Branch has obtained an exemption pursuant to section 183 of the Fair Work (Registered Organisations) Act 2009 the person appointed by the Branch Executive to conduct an election under these rules who shall not be a holder of an office in the Union nor an employee of the Union or any part thereof nor a candidate for any election for Office within the Union;

or

(c) for all other elections that ore not subject to the operation of the Fair Work (Registered Organisations) Act 2009, and where the Australian Electoral Commission has not been asked to conduct the election, the person appointed by the organisation or branch.

MOVED: T Burke                                         SECONDED: P Giles                             

Carried 21 - 0


Nomination forms 

Rule 10.7

That the Rules be amended by replacing existing wording and inserting: 

Any person wishing to nominate shall be provided with a nomination form by the Branch Returning Officer or in a manner determined by the Branch Returning Officer. The content and appearance of the nomination form shall be determined by the Branch Returning Officer. Such forms shall be signed by the candidate and by two financial members and forwarded to the Branch Returning Officer at an address in a manner determined by the Branch Returning Officer.

MOVED: T Burke                                        SECONDED: P Giles

Carried 21 - 0


Duties of Officers

That the Rules be amended by replacing existing Rule 9.1 with the following:

9.1

(a) President.

The President shall:

i. Ordinarily preside at all meetings of the Branch Executive or Branch Committee of Management or other body of the Union under these Rules;

ii. Cause all members of the Branch Executive and Branch Committee of Management respectively to be notified of meetings;

iii. Speak publicly on behalf of the Union; and

iv.  Carry out such functions as may be determined by the Branch Executive or Branch Committee of Management from time to time. 

 

9.4

Secretary.

The Secretary shall:

(a) have the power, subject to the Rules and to the Branch Executive or Branch Committee of Management decisions:

i. to manage the day to day conduct of the activities of, and use of the assets of, the Federal Union.

ii. to define the duties of, direct the work of, and direct the discharge of functions by, officers and employees of the Branch (other than in their capacity as officers of the Branch).

iii. have the power, subject to Branch Executive decisions, to appoint and dismiss employees of the Branch.

(b) be responsible for the general correspondence of the Union, finance, filing of documents, industrial returns and the carrying out of decisions of the Branch Executive and Branch Committee of Management;

(c) be the Registered Officer of the Branch and be the person to sue or be sued on behalf of the Branch;

(d) have the power to take such legal proceedings as are necessary to enforce any award or agreement or to seek penalties against any employer or any member in arrears;

(e) have the power to demand the payment and observance of wages and conditions on any employer and to submit any dispute or impending dispute to conciliation and arbitration;

(f) attend, where possible, all meetings of the Branch Executive and Branch Committee of Management and be responsible for the keeping of, or causing to be kept, correct minutes, recorded in minute books, of the proceedings of such meetings;

(g) inform the Branch Executive and Branch Committee of Management members of relevant meetings called in accord with these rules;

(h) submit progress reports to the Branch Executive as required or as determined by the Branch Secretary to be necessary;

(i) in the event of the President's absence from Branch Executive or Branch Committee of Management meetings or other public meetings at which the Union is officially present, inform the President of the business conducted at such meetings;

(j) speak publicly on behalf of the Union and issue media and public statements in the name of the Union;

(k) cause to be issued receipts where necessary and ensure the prompt banking of all monies received by the Union;

(l) keep or cause to be kept in appropriate books of account a correct statement of all monies received and expended by or on behalf of the Union;

(m) take all reasonable steps to ensure the Union meets its compliance obligations under relevant legislation;

(n) carry out such further functions as the Branch Executive or Branch Committee of Management may from time to time decide.

 

9.5          

(a)  The Assistant Secretary/Treasurer shall:  

i. assist the Secretary in the performance of such duties as may be assigned to the Assistant Secretary/Treasurer by the Secretary or by the Branch Executive or the Branch Committee of Management;

ii. discharge the following treasury responsibilities:

a. handle the moneys of the Branch;

b. keep proper books of account of each account;

c. produce such books at the meetings of the Branch Executive or at the request of the President;

d. not pay, lend or otherwise appropriate any of the funds of the Branch other than for the proper purposes of the Branch and in accordance with resolutions of the Branch Executive and in accordance with these Rules;

e. present the accounts for each period between meetings to the Branch Executive, for the ratification of payments made;

f. present to each ordinary meeting of the Branch Executive a financial statement showing the total income and expenditure, general account bank balance and balance of all investments, to the date of the statements;

g. ensure that all cheques issued in the name of the Union shall be signed by at least two of the following: President, Secretary, Assistant Secretary/Treasurer, Assistant Secretary or any person authorised by the Branch Executive;

h. prepare and submit to a General Meeting of the Branch Executive a statement of the receipts and payments during the year last ended and a General Balance Sheet showing Assets and Liabilities of the Branch;

i. cause all books of account to be audited in accordance with the Fair Work (Registered Organisations) Act (2009) before they are produced and submitted to a meeting of the Branch Executive;

j. present the Branch Executive a budget for the next financial year for its deliberations;

k. ensure that payments from the funds of the Union are made in the manner specified in the Rules;

and in relation to the discharge of these treasury responsibilities is subject to the supervision of the Secretary and is expressly authorised to make at any time to the Branch Executive or Branch Committee of Management such reports as the Assistant Secretary/Treasurer may consider appropriate; and 

iii. exercise the duties and powers of the Secretary in the absence or incapacity of the Secretary.

           

(b)      An Assistant Secretary shall:

i. assist the Secretary in the performance of such duties or exercise of such powers as may be assigned or delegated to the Assistant Secretary by the Secretary or by the Branch Executive or the Branch Committee of Management;  and

ii. exercise the duties and powers of the Secretary in the absence or incapacity of the Secretary and the Assistant Secretary/Treasurer.

MOVED: T Burke                                     SECONDED: P Giles

Carried 21 - 0


Notice of meeting

Rule 7.5 (e)

That the Rules be amended by replacing existing wording and inserting:

Notice of meetings of Branch Executive may be given by letter, facsimile, email, text, electronically, telephone or orally provided that in the latter two instances this is confirmed by another means of communication which provides to the receiver written advice thereof. 

MOVED: T Burke                                      SECONDED: P Giles